How to invite users

In the tab Users, you see four sections: All, Admins, Moderators, and Attendees.

All

In the section All, you see people with these labels:

Owner - User who created and owns the event

Company admin - User who was invited to become the admin of a company

Event admin - User who was invited to become an admin of an individual company event 

Moderator - User who was invited to be the moderator of the event

Attendee - User who either accepted attendee email invitation or use the app during the event

Imported - User who was imported manually by you or from ticketing platforms

Pending - User who has been invited to use or manage the app and have not accepted the invitation yet

Visitor - User who is not your attendee yet, but viewed your event at any time other than on the day of your event (only if your event is not private)

Owner, Admins, and Moderators are the users with admin roles and are counted as your team members.

Attendees

In the section Attendees, you see only the people with the Attendee label. You can import their email addresses and they will be automatically invited after your event is published. However, they will become "Attendees" only after accepting your invitation.

Attendee Import

You have two options for importing the attendees from your admin:

Upload a file in .txt, .tsv or .csv format

Firstly, you have to save your excel file with a list of contacts to your attendees in a .txt, .tsv, or .csv format. After that, you can easily upload the file into the admin. You can also drag and drop the file. When your event is published, we will send the invitation email to your attendees with the instructions to join your event in Eventee instead of you, and you can easily track the status of the invitation. There are 3 statuses:

  • "Imported" - The attendee has not been invited yet. As soon as your event goes public, the label will change into "Pending";
  • "Pending" - The attendee has not joined your event on Eventee yet;
  • "Attendee" - The attendee has joined your event on Eventee.

Write or copy each email address on a single row.

You can easily use copy and paste and copy all the email addresses of your attendees from the excel file into the administration.

If you have your event integrated with a ticketing platform like Eventbrite, we will import the attendees from Eventbrite, and right after the publication, we will automatically invite all the attendees to join your event in Eventee.

Attendee Invitation

When you publish your event, we will automatically invite all the imported attendees into your event. And what does the invitation email look like? We will send the attendees the Magic link hidden in a button "Join Event" which is unique for each individual event. 

If your attendees open the invitation email on a computer and click on "Join Event", they will be directed straight to your event in the Eventee web app.

If they open the invitation email on their mobile phones and click on "Join Event", they will be directed to App Store or Google Play to download the Eventee app. After downloading and registration, they will get right into your event. If they already have the Eventee app downloaded, with the button "Join Event" they will straightly open your event.

Remember that the more encouragement the attendees will receive from you, the higher the download rate is going to be. We also wrote a special article about this topic, feel free to read through How to boost the usage of Eventee at your event. 🙂

You can also use the QR code yourself (on social networks, at the vendor etc.) to give your attendees quick access to your event. You will find it in the tab Dashboard.

Visitors that turn into Attendees

Visitors can also automatically become attendees based on their interaction. Here are a few conditions that will turn Visitors into Attendees:

1. Visitors are users who came to your event before it starts. If they join on the day of your event AGAIN, they will become attendees in your administration.

2. New Visitors who come to your event on the day of your event TWICE (any time during the event), will also automatically become your attendees.

3. Visitors who come to your event on the day of your event and engage in any way, will become your attendees.

Moderators

In section Moderators, you see the people who are going to moderate your event. In administration, moderators have access only to the tab Engagement. It means that moderators can

  • Send or schedule posts in Newsfeed
  • Manage Social Networks Integration- add accounts and hashtags
  • Manage Questions&Polls

In addition, they have special features in the mobile app - the same as admins. Through the mobile app, admins can

  • Send posts to attendees through Newsfeed
  • Manage Live questions
  • Manage Live polls

To have these special features, they need to log in to the mobile app with the same account as they have in administration.

You can import the Moderators into Eventee by clicking on +Import/+Invite. We will send them an email invitation right after. Before they accept the invitation, they have the label "Pending". After accepting, they will get the label "Moderator".

Admins

Hierarchically, Company admins (manage all events in a company) are above Event admins (manage only events they have been invited to). 

Admins can not only prepare your event in a web application, but they also have special features in a mobile app during the event. Through the mobile app, admins can:

  • Send posts to attendees through Newsfeed
  • Manage Live questions
  • Manage Live polls

To have these special features, they need to log in to the mobile app with the same account as they have in administration.

You can import the Admins into Eventee by clicking on +Import/+Invite. We will send them an email invitation right after. Before they accept the invitation, they have the label "Pending". After accepting, they will get the label "Admin".