How to invite users

In the tab Users, you see four sections: All, Admins, Moderators and Attendees.

All

In the section All, you see people with these labels:

Owner - User who created and owns the event

Admin - User who was invited to be the admin of the event

Moderator - User who was invited to be the moderator of the event

Attendee - User who either accepted attendee email invitation or use the app during the event

Imported - User who was imported manually by you or from ticketing platforms

Pending - User who has been invited to use or manage the app and have not accepted the invitation yet

Observer - User who viewed your event other days than during the event (only when you don't use the Allowlist feature)

Owner, Admins and Moderators are the users with admin role and are counted as your team members.

Attendees

In the section Attendees, you see only the people with the Attendee label. You can import their email addresses and they will be automatically invited after your event is published. However, they will become "Attendees" only after accepting your invitation.

Attendee Import

You have two options for importing the attendees from your admin:

Upload a file in .txt, .tsv or .csv format

Firstly, you have to save your excel file with a list of contacts to your attendees in a .txt, .tsv or .csv format. After that, you can easily upload the file into the admin. You can also drag and drop the file. When your event is published, we will send the invitation email to your attendees with the instructions to join your event in Eventee instead of you, and you can easily track the status of the invitation. There are 3 statuses:

  • "Imported" - The attendee has not been invited yet. As soon as your event goes public, the label will change into "Pending";
  • "Pending" - The attendee has not joined your event on Eventee yet;
  • "Attendee" - The attendee has joined your event on Eventee.

Write or copy each email address on a single row.

You can easily use copy and paste and copy all the email addresses of your attendees from the excel file into the administration.

If you have your event integrated with a ticketing platform like Eventbrite, we will import the attendees from Eventbrite and right after the publication, we will automatically invite all the attendees to join your event in Eventee.

Attendee Invitation

When you publish your event, we will automatically invite all the imported attendees into your event. And how does the invitation email look like? We will send the attendees the Magic link hidden in a button "Join Now" which is unique for each individual event. 

When the attendees open the invitation email in a computer, notebook or tablet and click on "Join Now", they will be instructed to scan the QR code

QR code works as a deeplink. When your attendees scan the QR code, they will be directed to App Store or Google Play to download Eventee app. After downloading and registration, they will get right into your event. If they already have Eventee app downloaded, with scan they will straightly open your event.

When the attendees open the invitation email in a mobile phone and click on a Magic Link "Join Now", they will be directed to App Store or Google Play to download Eventee app. It works the same as the QR code - after downloading and registration, they will get right into your event. If they already have Eventee app downloaded, with a click they will straightly open your event.

Remember that the more encouragement the attendees will receive from you, the higher the download rate is going to be. We also wrote a special article about this topic, feel free to read through How to boost the usage of Eventee at your event. 🙂

You can also use the QR code yourself (on social networks, at the vendor etc.) to give your attendees a quick access to your event. You will find it in tab Dashboard.

Moderators

In section Moderators, you see the people who are going to moderate your event. In administration, moderators have access only to the tab Engagement. It means that moderators can

  • Send or schedule posts in Newsfeed
  • Manage Social Networks Integration- add accounts and hashtags
  • Manage Questions&Polls

In addition, they have special features in the mobile app - the same as admins. Through the mobile app, admins can

  • Send posts to attendees through Newsfeed
  • Manage Live questions
  • Manage Live polls

To have these special features, they need to log in to the mobile app with the same account as they have in administration.

You can import the Moderators into Eventee by clicking on +Import/+Invite. We will send them an email invitation right after. Before they accept the invitation, they have the label "Pending". After accepting, they will get the label "Moderator".

Admins

In section Admins, you see the people who can manage your event. Admins can not only prepare your event in a web application, but they also have special features in a mobile app during the event. Through the mobile app, admins can

  • Send posts to attendees through Newsfeed
  • Manage Live questions
  • Manage Live polls

To have these special features, they need to log in to the mobile app with the same account as they have in administration.

You can import the Admins into Eventee by clicking on +Import/+Invite. We will send them an email invitation right after. Before they accept the invitation, they have the label "Pending". After accepting, they will get the label "Admin".